We all attend meetings, a lot of them! They are face-to-face, video or by phone. Some meetings are structured with an agenda and minutes published post the meeting, however more often than not, minutes are not published, notes not recorded leaving no adequate record of our meetings or discussions.

 

With the introduction of the Australian Grocery Code of Conduct, suppliers need to ensure that in the first instance dialogue to and from the retailer is code compliant. Good practice for self-protection is keeping a record of every exchange with the retailer. Noting who, when and what was discussed. In the event of concern with the exchange, whether that is a request, comment made or inference, it is important that you capture as much as you can and have this information on file.

 

The retailer must keep a record of all Code related communications for a minimum of 6 years? Are you?

 

Here are 5 key points on the importance of minutes/records:

  1. They may offer legal protection - Minutes are an official record of the proceedings of a meeting.
  2. They provide structure - They should also note the agenda, all motions made, any conflicts/concerns, and all actions
  3. They drive clarity and action - Good meeting minutes clarify how, when, why, and by whom decisions were made
  4. They act as a measuring tool - Minutes record meeting decisions, which makes them useful to review and measure progress
  5.  They are a state of reference - Unfortunately, human memory is fallible. Well-kept minutes will provide evidence and protection in the event of an investigation


Minute-it cloud meeting software manages your meetings, minutes and actions in one secure space. Sign up and access is free for individual users. For small to large businesses you can pick a plan that suits your needs.


To find out more visit http://minute-it.com